It’s Time to Report Your VBS

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VBS 2014 reports have been arriving in my office by the thousands. If quantity of mail is any indication I must have the most popular address on the 7th floor. Of course the envelopes are actually addressed to the VBS Report Desk – which you might find humorous to learn is nothing more than a FAX machine sitting on a small metal foot stool in a corner of my office. So actually it is the Report Desk that holds title to the most popular address.

If you have not already done so, it is time to file your report as well. Here are a few reasons why reporting your VBS is valuable to both your church and to LifeWay.

1. Filling out the report forces you and your VBS ministry leaders to take time to evaluate your goals, actions, and results. Were your goals realistic and achievable?

2.  Reporting VBS 2014 creates a bench mark for setting goals for next year and future years.

3. Creating a year-to-year record reveals the long-term health of your VBS ministry. Are the numbers increasing or decreasing? Are your efforts resulting in professions of faith and other decisions?

4. Your VBS report is a vital element of your continued connection (follow up) process. It helps you clearly identify the number of unchurched families who participated in VBS and who need to be connected to ongoing ministries such as Sunday School.

5. Your VBS report becomes a tangible part of your ministry’s story that should be shared and celebrated.

6. Your VBS report and evaluation helps the LifeWay VBS team create future resources and training opportunities. Your report helps us measure the evangelistic health and effectiveness of our ministry and curriculum offerings.

To report your VBS you can fill out the Director’s Evaluation found in the Administrative Guide and mail it in. Or you can submit it electronically here.

From the Archives: Telling Your Church About VBS Part 2

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Enlisting congregational support for VBS is a continuous process that must begin early and build momentum. As you continue evaluating VBS 2014 and begin planning for VBS 2015, here are six ways to insure every member of the church is on the team.

1. Enlist a phone team to call every member.

2. Conduct a Pep Rally two or three weeks before VBS to teach the theme song, motto, and Scripture.

3. Sponsor a coloring contest for children to promote VBS. Display the finished artwork throughout the church building.

4. Begin decorating sections of the building several weeks in advance. Add something new each week.

5. Hold a VBS Preview Day several weeks in advance. Display crafts, sample refreshments, demonstrate games, and preview Bible study and music.

6. Ask the Pastor to preach on the importance of using VBS to reach the community with the Good News of Jesus Christ.

Check out additional ideas by reading From the Archives: Telling Your Church About VBS Part 1.

Celebrating 90: LifeWay Christian Resources began publishing VBS resources in 1925 under the leadership of Drs. Marion Frost and Homer Grice.

 

VBS – Not Just for Kids!

VanCleave - new (1) LifeWay’s VBS provides resources for ALL ages. This year our church had a great experience tapping into this great family resource.

Adult VBS – For the five “night” services (two Sunday nights and three Wednesday nights) prior to kids VBS, we had adult VBS! This helped give all of our leaders a great biblical foundation as they prepared to teach.

Youth VBS – Our youth leaders used the Student VBS during a Friday night lock-in prior to the start of our kids VBS. The youth had a blast while they discovered the biblical truths that were part of this year’s study. Our youth help with VBS, so this also was a time to prepare them for their roles during VBS.

Kids and Preschool VBS – Our VBS runs Sunday through Thursday nights with a family celebration on Friday night. The adult and youth helped and, with so many involved, our attendance was great. We packed the house on Family Night.

Through the years we have used Student VBS for retreats, one-day-a-week Bible studies, or during traditional VBS times. We had used adult VBS as a Bible study during VBS for parents who bring their kids to VBS or for senior adults.

The resource offers so many possibilities. What are some ways you have used VBS for different age groups? We’d love to hear from you!!

From the Archives: “Preparing for VBS” Part 3

wooley1 2013As we continue to Celebrate 90, today’s archives wisdom comes from a 1997 training outline titled: 62 Ways to Prepare Yourself for A Galactic Good News Adventure. While some of the ideas were specific to the theme, here are six more reminders that apply every year. Check out Part 1 and Part 2 for additional ways to prepare yourself for VBS.

1. Visit lifeway.com/vbs for additional ideas and suggestions. (And don’t forget PINTEREST and FACEBOOK, which are now two of our most popular sources for sharing ideas.)

2. Write your personal VBS Purpose Statement.

3. Delegate as much responsibility (at home and church) as possible so you will have time to enjoy the excitement of the VBS week.

4. Make a VBS preparation checklist.

5. Call or send a note to a VBS worker from your past and tell him/her how their ministry impacted your life.

6. Enlist adults (and teens) who will not be able to attend VBS to help you with preparations.

 

 

From the Archives: “Preparing for VBS” Part 2

wooley1 2013We’re Celebrating 90! That’s 90 years of publishing VBS curriculum, and I’ve been digging through the archives.

Today’s wisdom is obviously a continuation of Part 1, and comes from a 1997 training outline titled: 62 Ways to Prepare Yourself for A Galactic Good News Adventure. While some of the ideas were specific to the theme, here are six reminders that apply every year.

1. Conduct a prayer walk around the church campus.

2. Prepare meals for the week of VBS ahead of time and freeze them (double your recipe and share with another VBS worker).

3. Pray that other churches in your community will catch a vision for the evangelistic opportunities provided by VBS.

4. Make sure you know how to lead children to Christ by studying the inside cover of your VBS leader guide.

5. Enlist a homebound member of your church to be your personal VBS prayer warrior.

6. Search your closet, garage, and second-hand stores for your theme-related costume.

Today’s Trivia: LifeWay Christian Resources began publishing VBS resources in 1925 under the leadership of Dr. Homer Grice, a pastor from Dallas, Georgia.

Shining in Your Sweet Spot

VanCleave - new (1)A couple of years ago we had one of “those” VBS weeks. Unexpected illnesses and surgeries and countless other things derailed our VBS plans. Thankfully people rallied and jumped in to do things outside of their norm. We “accidentally” discovered something great. We found a lot of people’s VBS sweet spot. One lady who “always” teaches jumped in to run the kitchen (we do a full meal each night of VBS). She doesn’t want to do this particular job all the time, but for one week she loves it!

Leaders who teach preteens throughout the year have a blast with kindergartners during VBS. Many couples have found that they enjoy being a team during VBS. Each year since that “accidental” year, we have discovered one or more people who have found their VBS sweet spot in an unexpected role.

The bonus of all this is that we are almost fully staffed for next year because people want to keep “their” jobs. And, a couple of people who did not see themselves as “good with kids,” now have a regular role in our kids ministry.

While this year is fresh in your mind, make of note of people who seemed to really enjoy what they did and enlist them now! Then, as you look to fill the rest of your slots for next year, give people a chance to try something different. The results can be … well, SWEET!

Recycling Ideas that Increase the Value of Your VBS Resources

20140114-075705.jpgAs a recovering pack rat who once had the task of cleaning out an accumulation of 85 years from a church resource room, I have come up with six ways of recycling and organizing selected VBS resources for later use. By doing so you will not only appease your pack rat tendencies, but become a better steward by increasing the value of the resources that truly are too good to throw away.

1. Find a church or organization that can put the resources to good use. Based on the size of your VBS you might be able to supply multiple churches with everything they need to conduct VBS. When donating resources, I have learned from experience, it is best to establish a specific date and time for the resources to be picked up.

2. Create files for the Recreation and Snack Rotation Cards. VBS games and snacks never go out of style and are a great resource when planning other activities. You may not wish to call your next party Outrigger Island but the games and snacks for that VBS are perfect for a luau or pool party. (You might want to check out LifeWay’s I Heart VBS Card Box – 005466928.)

3. Create a learning activities file by clipping or scanning the Bible study activities kids enjoyed most from Leader Guides. Your activities files will become a great idea generator for future Bible studies and events.

4. Use VBS songs throughout the year. I often meet young adults who can still sing VBS songs from their childhood. The songs have great meaning that live beyond the five days of VBS.

5. Incorporate unused materials such as additional mission rotation and Bible study activities into other ministry events such as Wednesday nights.

6. Use resources for Backyard Kids Club or mission trips. Your workers have already been trained and have experience using the resources. Utilize this experience by taking VBS on the road and using the additional resources for Backyard Kids Clubs and mission trips

Jerry Wooley, @vbsguy, has served as LifeWay’s VBS Ministry Specialist since 2006.

Evaluating After is as Important as Planning Before

20140114-075705.jpgWe all know how important planning is to the success of VBS. But why take the time to evaluate after it is over? After all, what is done is done! 

I once had a boss who was so convinced of the value of evaluation he held evaluation sessions to evaluate the evaluation sessions. While this may seem extreme, what he taught by example is that we can never stop learning or improving, AND the only way to truly learn and improve is to evaluate the previous event before planning the next one.
Here are six aspects of evaluation I learned from my boss.
1. Evaluate as soon after the event as possible.
2. Evaluate with your entire team, with just your leadership team, and finally by yourself.
3. Insist that every critical statement be followed by a positive statement. Otherwise your goal of constructive evaluation can disintegrate into a grip session.
4. Take great notes, capturing every statement and suggestion. What seems like a ridiculous opinion at first may turn out to be the best takeaway of the entire process.
5. Don’t take negatives personally. You will never grow and improve personally, and your team will stop giving feedback, if you take offense at negative evaluations.
6. Review evaluation notes regularly as you plan the next event.
Jerry Wooley, @vbsguy, serves you as LifeWay’s VBS Ministry Specialist and event planner .

From the Archives: Worker Appreciation Ideas

20140114-075705.jpgLooking through files from 2005 (Ramblin’ Road Trip) I came across a list of creative ways you can express appreciation to your VBS team.

1. Enlist a prayer team to pray for workers and their families each day.

2. Remove the hassle of meal preparation by enlisting a team to prepare, freeze, and distribute casseroles the week before VBS.

3. Send workers home with a sack lunch each day – don’t forget the family.

4. Host an end-of-week cookout for workers and their families.

5. Hold a “Worker of the Day” drawing and award a gift certificate.

6. Have a team photo made and displayed with an expression of thanks.

 

Celebrating 90: LifeWay Christian Resources begin publishing VBS resources in 1925 under the leadership of Drs. Marion Frost and Homer Grice.

From the Archives: 10 Tips for a Successful VBS Celebration

20140114-075705.jpgSome of my best inspiration comes from combing through archives. If you have ever watched the reality show American Pickers (I am particularly fond of it since I can look out of my office window and see their Nashville store) you know great value can be found in piles of trash and tattered boxes. Recently I was searching through my recycle box and came across these pearls of wisdom from a VBS training plan.

10 Tips for a Successful VBS Celebration (Family Night)

1. Have a purpose.

2. Remember that all families do not look alike.

3. Avoid conflicts with school and church calendars.

4. Communicate date and time early so families have time to put it on their calendars.

5. Promote, promote, promote…early and often!

6. Have a plan A and a plan B.

7. Don’t wait until the last minute for anything.

8. Confirm, confirm, confirm.

9. Don’t assume anything!

10. Don’t do it by yourself.

 

Celebrating 90: LifeWay Christian Resources begin publishing VBS resources in 1925 under the leadership of Drs. Marion Frost and Homer Grice.